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Archival description
Departmental Records
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Broadcast Department

Materials in this subseries document the work of NYRR’s Broadcast Department and were largely created by Pamela Cederquist, former Executive Producer. Records are arranged chronologically and consist of planning documents, production manuals, shooting schedules, and coverage and story profiles for the ING New York City Marathon (2006, 2010-2013). Other records include Broadcast Department budgets and strategy and planning material.

New York Road Runners

Peter Ciaccia Files

Records in this subseries consist of agendas; meeting notes; race planning and logistics; and correspondence created by Peter Ciaccia, President, Events, and Race Director, TCS New York City Marathon. Materials include Ciaccia’s personal meeting notes housed in spiral-bound notebooks, as well as his copies of Management Team weekly update reports. Other records include planning and logistics for 2006 races, as well as subject files, dating from 2005-2007.

New York Road Runners

Executive Office

Records in this series were created by former NYRR President/CEO Mary Wittenberg and consist of correspondence and memoranda; reports; speeches; talking points; as well as her personal copies of NYRR Board of Directors meeting minutes and supplemental materials.

The bulk of the board materials date from 2000-2015 and consist of supplemental materials, which typically contain an agenda, minutes of the previous meeting, correspondence, budgets, recent media coverage, and reports on topics of discussion. Many of the records also contain Mary Wittenberg’s notes and annotations. Other records include meeting minutes and notes for Board committees, including the Audit Committee and Executive Committee. Board records in this series are not comprehensive, and official board meeting minutes can be found in NYRR 10: Governance Records.

The bulk of this series consists of Mary Wittenberg’s subject files, dating from 2005-2015, and document her daily work as NYRR President/CEO. Records are arranged by subject matter and therein chronologically, and primarily consist of her correspondence, speeches, and press talking points. Also included are Wittenberg’s copies of strategic planning documents pertaining to the New York City Marathon, NYRR races and events, and departmental and organization-wide changes. Other files relate to NYRR partnerships and relationships with various entities, including the City of New York, the Parks Department and Central Park Conservancy, USA Track & Field, the International Association of Athletics Federations (IAAF) and the Armory Foundation. A small portion of records consist of budget materials, financial statements, and investment portfolio reviews, as well as documents relating to real estate and renovations of NYRR’s former office space at 89th Street.

Wittenberg, M. (Mary)

Media Relations

Series II contains records created by the NYRR Media and Public Relations department and consists of media guides, press kits, press releases, press clippings, and media coverage and media wrap-up reports. The bulk of the series documents the New York City Marathon and dates from 1976-2016. The series contains a complete run of New York City Marathon media guides dating from 1997-2014, and includes both clean copies as well as annotated copies belonging to former NYRR Media Director Richard Finn.

Records in this series document NYRR’s media monitoring efforts, beginning with loose original press clippings from newspapers and magazines collected by Burrelle’s media monitoring service to bound volumes prepared by public relations firms, including Edelman and Rubenstein Communications. Results from media monitoring activities were provided to NYRR in the form a bound report, which have been referred to over time as clip books, media wrap-up reports, or media coverage reports. The reports contain photocopies or print-outs of newspaper, magazine, and online media coverage.

Other races covered in this series include: the New York City Half Marathon, L’Eggs Mini Marathon, New York Mini 10K, Fifth Avenue Mile, Healthy Kidney 10K, Empire State Building Run-Up, and the NYRR Millrose Games.

New York Road Runners

Brand Marketing and Communications (BMC)

Series III consists of records created by the Brand Marketing & Communications (BMC) department, also called Creative Services. The records primarily consist of Creative Service samples created for the New York City Marathon and date from 2000-2013, though samples from the 2005, 2006 and 2009 Marathons are missing. Originally housed in binders, the records are arranged chronologically, and most include the sample accompanied by a Creative Service project agreement, which provides pricing and quantity ordering information. Many samples also include corresponding digital design files stored on CD-Rs. Samples include: race applications and brochures; official letters of acceptance; certificates; race credentials and passes; maps; programs; stickers; designs for posters and signs; and mailings sent to applicants and entrants.

The series also contains samples from other NYRR races and events, including the New York City Half Marathon (2007-2008) and the US Olympic Team Trials for the Men’s Marathon (2007), t-shirt designs for weekly races, and mailings, race brochures and applications sent to NYRR members.

Series III also contains samples of sponsor summaries from the New York City Marathon (2001-2003). For the 2003 ING New York City Marathon, there is a final version of the sponsor summary as well as draft summaries for each sponsor, which include Asics, Gatorade, ING, and Ronzoni, among others.

New York Road Runners

Event Development & Production (ED&P)

Records in Series IV were created by Peter Ciaccia and Event Development & Production (ED&P) staff. Records largely consist of race planning and logistics; race critiques and runner feedback; production and operations manuals; and meeting notes and agendas.

New York Road Runners

Departmental Records

  • NYRR 01
  • Record Group
  • 1973-2016

This record group documents the work of internal New York Road Runner departments. Records date from 1973-2016 and consist of correspondence and memoranda; meeting minutes and notes; presentation materials; budgets; and reports.

New York Road Runners

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